Corporate black car service across Canada

What a corporate account changes

A corporate account turns a chauffeur booking from a purchase into a process. The travel manager, the executive assistant or the traveller sets up a profile once - name, mobile, preferred vehicle class, cost centre, the hotel the company uses in each city - and every subsequent booking inherits it. The engine prices the same way it does for a private traveller, but the payment is by account rather than card, the confirmation goes to the traveller and the assistant, and the invoice arrives once a month with every trip listed by date, city, passenger, route and cost centre. Finance sees one line per trip instead of a shoebox of taxi receipts and ride-app screenshots; the traveller sees a car at the door.

The account works in every city on this site. A Toronto-based company whose people fly to Calgary for the energy quarter, Ottawa for the government week and Vancouver for the board meeting books all three from the same profile and gets all three on one statement.

The airport transfer is where the account earns its keep

Most corporate trips begin and end at an airport, and the airport is where a walk-up option fails a business traveller most expensively. The taxi rank at Pearson at 6 pm on a Thursday is a queue; the ride-app pin at YVR is a walk to a garage with a laptop bag; the limo line at Trudeau is a negotiation in a second language. On account, the flight number is on the profile, the chauffeur is watching the arrival, and the pickup is at the pre-arranged area with the plate texted before the wheels touch. Sixty minutes of waiting are included on an international arrival and thirty on a domestic one, so a customs queue costs the company nothing.

For an executive who lands and goes straight to a meeting, the Premium Sedan is the right class: a long-wheelbase S-Class, 7 Series or G90 with the sound insulation to take a call on the 401 or the Deerfoot. For a team of four with roller bags, the Luxury SUV. For a delegation of twelve arriving on the same flight, one Executive Sprinter rather than four sedans - cheaper per seat, one vehicle to track, everyone at the hotel together.

Meeting runs and the as-directed day

The second use of the account is the day in a city: the 8 am breakfast, the 10 am at the client's office, lunch across town, the 3 pm at the lawyer's, the 6 pm flight. Booked as four point-to-point transfers that day is four fixed fares and four chauffeurs; booked as an hourly chauffeur it is one car, one chauffeur who has read the itinerary, and a fare that runs from the first pickup to the airport drop. The hourly option is almost always cheaper for three or more stops, and the assistant who is changing the 3 pm to 3:30 changes it by text to a chauffeur who is already outside.

Roadshows - the finance team visiting six investors in two cities in two days - are the same product at scale. We hold the vehicle across the two days, the chauffeur carries the deck and the water, and the schedule lives with dispatch so a slipped meeting moves the rest of the afternoon without a phone call.

Client and guest transfers

The third use is the transfer the company does not take itself: the visiting client, the candidate flown in for the final interview, the speaker at the conference, the board member landing from London. The account holder books, the guest receives a confirmation with the chauffeur's name and the meeting point, and the meet-and-greet add-on puts a name board in the arrivals hall so the guest is found rather than left to find. The invoice line carries the guest's name and the cost centre, so the hospitality is accounted for without a receipt changing hands.

How the account is set up

One form, one conversation. We need the company's legal name and billing address, a primary contact, the list of authorised bookers, the default cost centres and any standing preferences - vehicle class, a no-radio rule, a hotel in each city. Payment is by account with net terms, or by a company card held on file if the company prefers. The engine then shows the account's bookers a prefilled form; a booker who is also a traveller can switch between booking for themselves and for a colleague.

Duty of care

Companies with a travel-risk policy - most listed ones, most law firms, every mining and energy company sending people to a site - need to know who drove the employee, in what vehicle, from where to where and when. Every trip on the account records the chauffeur's identity, the vehicle plate, the pickup and drop timestamps and the route, and that record is available to the travel manager on request. Every chauffeur holds the provincial commercial passenger licence and a criminal record check; every vehicle carries commercial passenger insurance. The Limousine Association International standards we sign up to cover exactly these points, and they are the difference between a chauffeur and a driver with an app.

Where corporate accounts are used most

Toronto is the largest market by a distance - Bay Street, the hospital corridor on University, the tech offices at King and Spadina, the head offices in Mississauga along the 401. Calgary is the energy sector's downtown and the road to Banff for the client weekend. Ottawa is government, the tech park in Kanata and the embassies. Montreal is aerospace, pharma and the AI labs, with bilingual chauffeurs standard. Vancouver is the port, the film industry and the Asia-Pacific board meeting. Edmonton is the provincial government and the industrial heartland north of the city, Winnipeg the Exchange District and the transport companies, Halifax the naval base, the universities and the offshore sector.

What it costs

The same fixed fares the engine shows any traveller, priced by address and vehicle class. There is no account fee, no minimum monthly spend and no surcharge for invoicing. Volume accounts - roughly a hundred trips a month or more - qualify for negotiated rates, agreed in writing and applied automatically by the engine. The fleet page gives the class capacities; the engine gives the fare for the exact address the moment you type it.

Setting the standing preferences right

The profile is where a corporate account saves the most time, and it is worth ten minutes to fill it properly. The vehicle class default should match the traveller's typical trip, not their seniority - a partner who always flies with one carry-on wants an Executive Sedan and will not thank you for a Sprinter. The notes field is read by the chauffeur before every pickup: 'no conversation unless spoken to', 'prefers the Gardiner', 'needs a booster seat for the eight-year-old on family trips', 'allergic to air freshener'. The hotel in each city goes in as the default drop-off so a booker types a flight number and nothing else. The cost-centre list should mirror the finance system so the monthly CSV imports without editing.

Sample month for a mid-sized company

Consider a Toronto professional-services firm with forty travelling staff. In a typical month the account records perhaps thirty Pearson transfers each way, a dozen Montreal and Ottawa airport trips, three hourly days for partners visiting clients, two guest transfers with meet and greet for candidates, and one Sprinter for a team offsite in Niagara. Booked through apps and taxis that is around a hundred receipts in forty people's expense claims; on the account it is one invoice with a hundred lines, each already coded, delivered on the first of the month. The finance team's time saved is usually larger than any fare difference either way.

The Canadian calendar an account plans around

Every account learns its own calendar. Late January to March is conference season in Toronto and Vancouver and the airports are full on Sunday nights and Thursday afternoons; book the Pearson pickups early. The first week of July is Stampede in Calgary and every hotel and every car in the city is spoken for. September brings the Toronto International Film Festival and the return of Parliament in Ottawa. The December office-party fortnight fills the evening cars in every city. Standing bookings - the same Monday-morning airport run every week - can be set once and cancelled by exception, which is how the busiest accounts handle the calendar.

What the government of Canada expects of business travel

Companies following the federal Treasury Board travel directive or their own policies modelled on it will recognise the receipts and the record-keeping the account produces: an itemised invoice with the traveller, the date, the origin, the destination and the purpose code, which is what an auditor asks for and what a ride-app screenshot lacks.

Getting started this week

The fastest route to a working account is a single email with four things: the company's legal name and billing address, the primary contact's name and mobile, the names and emails of the people who will book, and the cost centres you want on the invoice. The desk sets up the profile the same business day, sends the terms for signature and turns on the prefilled form for the bookers. The first trip can be that evening. Standing preferences, hotels by city and the guest meet-and-greet default can be added over the following weeks as the account settles in, and the travel manager can change any of it by email without a call. Most accounts are fully configured inside a month; most bookers stop noticing the process inside a week, which is the point.

Set up a corporate account